Compliance Assistant

• Salary + Benefits + Paid Vacation

Compliance Assistant
Location: Mississauga, Ontario
Reports To: Chief Compliance Officer

$55,000-$60,000

Overview: The Compliance Assistant works closely with the Chief Compliance Officer to support the smooth and compliant operation of the branch. This role encompasses a broad range of responsibilities including administrative coordination, documentation oversight, client support, trade processing, and regulatory reporting.

Key Responsibilities:

• Client Onboarding and Account Administration:
• Support the setup of new client accounts, verifying that all documentation is in order and meets regulatory standards
• Collect and maintain accurate Know Your Client (KYC) records
• Action account maintenance requests such as address updates, beneficiary changes, and banking information
• Confirm that client identification is compliant with anti-money laundering (AML) requirements
• Keep client files organized, up to date, and securely stored

Documentation and Compliance Support:

• Review and file client-facing documents including KYC forms, trade confirmations, and disclosure materials, ensuring completeness and proper authorization
• Identify and escalate any documentation gaps or inconsistencies prior to submission
• Support adherence to regulatory requirements including CIRO guidelines
• Contribute to audit preparation and generate compliance reports as required
• Monitor transaction activity for alignment with suitability and regulatory standards

Client Service and Communication:

• Respond to client and advisor inquiries relating to mutual fund accounts in a timely and professional manner
• Manage client correspondence, including requests for account statements, tax documents, and general account information

Transaction Processing and Trade Support:

• Execute buy, sell, and switch instructions on mutual fund accounts under advisor direction
• Reconcile daily transaction reports to confirm accuracy and timeliness of processing
• Reporting and Recordkeeping:
• Keep branch records, trade logs, and KYC documentation current and compliant with regulatory standards
• Assist in the preparation of periodic reports for internal leadership or regulatory bodies
• Monitor and follow up on client complaints and outstanding compliance matters

Branch and Head Office Support:

• Assist with suitability reviews, trade authorizations, and KYC renewals
• Ensure timely submission of required reporting to head office and support the coordination of internal and external audit processes

Qualifications and Skills:

• Background in financial services or a mutual fund environment is an asset
• Working knowledge of KYC, AML, and suitability frameworks
• Detail-oriented with strong organizational and documentation skills
• Clear communicator who can work both independently and as part of a team
• Proficient in Microsoft Office; experience with branch or compliance management systems is a plus

Education:
Post-secondary education in Business Administration, Finance, or a related discipline preferred
Industry certifications such as IFIC or CSC are considered an asset

Working Environment: This is a full-time, in-office position based in Mississauga. Some flexibility may be required to meet branch needs and regulatory deadlines.